Term

Definition

People

Anyone who has a profile in the system.

Active

One of the profile statuses for People in the system; A person who is in some way active in your church. They might attend your services, give financially, or volunteer.

Contact

One of the profile statuses for People in the system; A person who is not a member of your church, but stored on the database for community outreach purposes. Contacts do not count towards your plan limit and are stored in the system at no charge.

Archived

One of the profile statuses for People in the system; A person who is not deleted, but hidden in your database due to inactivity. You may want to archive a person to hide them from reports, or from the list of active people. Archived people do not count towards your plan limit and can be reactivated at anytime.

Deceased

One of the profile statuses for People in the system; profile will no longer appear in searches unless specifically searching in a report for those who have been marked as deceased.

People Category

The category a person in your account fits in to.

People Flow

Something that documents and tracks different processes in your church in a step-by-step flow.

Steps

Customized tasks set up within a people flow to be completed by an administrator.

Groups

Allows you to create different groups used in your church. Useful for facilitating things like small groups or leadership groups.

Group Category

Customizable classification for types of groups in the system.

Group Administrator

Can be assigned per group category to have access to all groups within the category, and they will receive reports of attendance submitted for groups that meet.

Group Leader

Position assigned within a group; they will get attendance reminders for reporting if enabled; can approve member requests to join groups.

Group Locator

A map where admin can see the layout of where groups are based within their area.

Departments

Used to determine what areas your volunteers serve in.

Sub Departments

Smaller categories of positions within the overall department.

Positions

The smallest category of departments. The positions that volunteers are scheduled for.

Teams

Groups of specific volunteers within a department that will always be scheduled together for a set of positions (as opposed to individual scheduling).

Volunteer

Somebody that helps in your church.

Service

A service or event that is run on a particular date.

Service Type

Pre-defined templates of services that contain details of the services you hold regularly.

Service Teams

Teams of volunteers that serve together that are managed and scheduled as a group.

Service Plan

A schedule which lists items, elements and the order of a service in the system.

Roster

A list or plan of roles assigned to volunteers for services.

Check-in

A feature set up to allow children and/or adults to be checked in to services.

Rooms

Rooms that you can check people into.

Demographics

Demographics help organize the different groups, items and types of people within your church.

Demographic Progression

Allows you to set-up a system to move any person within a demographic into another demographic automatically based on either their age or school grade.

Songs

Accessing and managing songs to be used for the service or for the church.

CCLI

Christian Copyright Licensing International number.

Notes

A place to store information that isn't stored elsewhere in the system. Able to be locked down and categorized.

Needs

Where churches can set up things that need to be completed by a specific date.

Reports

A feature where an admin can access detailed information regarding the specific criteria they’ve searched for.

Built-In Report

Pre-defined reports available for quickly generating information related to the different areas in your account.

Custom / Standard Report

A report created by the admin on the account.

Events

A feature where admins create events, both free and ticketed with fees.

Comprehensive Report

Allows you to pull together multiple standard reports and other statistics into one comprehensive report.

Asset

Items or rooms that can be linked to calendar events.

Calendar

A calendar for church-wide events.

Forms

Forms allow you to collect information from people.

Batches

A collection of donations.

Chart of Accounts

Financial Categories which allow you to categorize your giving into different areas or ministries.

Transactions

Individual transaction details.

Pledge

Pledges track gifts that an individual over a specified time has pledged.

Giving Statements

Personalized donor statements that list a person's transactions over a specific period.

Files

A section where administrators can upload files for their church administrators or members.

Posts

A place to share updates, information and articles or other dynamically updated information.

Pages

A place to create static pages of content.

Member Area

The area predominantly used for volunteers and people you want to communicate updates with.

Admin Area

The back end administration area where you can manage your database.

Access Permissions

Allows you to set up custom access for individuals or groups of people in your account.

Dashboard

An overview of your account and any upcoming events and people notes.

Super Admin

A person with access to everything in the account.

Locations

The different campuses of your church.

Member Directory

A place where members can access a pre-defined list of church members and their contact details.

Layout

A customizable feature where admins can assemble the look of their account.

Activity

A log of actions that have been made by or are connected to a person or group's profile.

Integrations

3rd party systems synced to the Elvanto account via secret API keys.

APIs

Secret key admins will use to integrate Elvanto with other accounts (Tithe.ly or other systems they use).

Sending Domains

Email address host. The text after the “@” symbol in an email address.

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