Term

Definition

People

Anyone who has a profile in the system.

Active

One of the profile statuses for People in the system; A person who is in some way active in your church. They might attend your services, give financially, or volunteer.

Contact

One of the profile statuses for People in the system; A person who is not a member of your church, but stored on the database for community outreach purposes. Contacts do not count towards your plan limit and are stored in the system at no charge.

Archived

One of the profile statuses for People in the system; A person who is not deleted, but hidden in your database due to inactivity. You may want to archive a person to hide them from reports, or from the list of active people. Archived people do not count towards your plan limit and can be reactivated at anytime.

Deceased

One of the profile statuses for People in the system; profile will no longer appear in searches unless specifically searching in a report for those who have been marked as deceased.

Suspended

Designation by admin on the Account & Volunteering tab in the profile, prevents member from being logged in or being scheduled as a volunteer.

People Category

The category a person in your account fits in to.

People Flow

Something that documents and tracks different processes in your church in a step-by-step flow.

People Feild

Field that is automatically built-in and available for profile layouts

Custom Field

Field that is added and formatted manually by the admin as a additional field in the profile.

Form Custom Field

Field that is only added and formatted manually for use in a custom form, but is not available on the profile.

Steps

Customized tasks set up within a people flow to be completed by an administrator.

Step Admin

Admin that is in charge of a particular step within the people flow as opposed to the whole process.

Groups

Allows you to create different groups used in your church. Useful for facilitating things like small groups or leadership groups.

Group Category

Customizable classification for types of groups in the system.

Group Administrator

Can be assigned per group category to have access to all groups within the category, and they will receive reports of attendance submitted for groups that meet.

Group Leader

Position assigned within a group; they will get attendance reminders for reporting if enabled; can approve member requests to join groups.

Group Assistant Leader

Position assigned within a group; equal in all things except name with the Group Leader with the exception that they cannot approve member requests to join groups.

Group Locator

A map where admin can see the layout of where groups are based within their area.

Departments

Used to determine what areas your volunteers serve in.

Sub Departments

Smaller categories of positions within the overall department.

Positions

The smallest category of departments. The positions that volunteers are scheduled for.

Teams

Groups of specific volunteers within a department that will always be scheduled together for a set of positions (as opposed to individual scheduling).

Volunteer

Somebody that helps in your church.

Service

A service or event that is run on a particular date.

Service Type

Pre-defined templates of services that contain details of the services you hold regularly.

Service Teams

Teams of volunteers that serve together that are managed and scheduled as a group.

Service Plan

A schedule which lists items, elements and the order of a service in the system.

Roster

A list or plan of roles assigned to volunteers for services.

Auto-Scheduling

Used on the volunteer tab within a service to automatically assign volunteers for the positions as determined by the settings in the service type and the volunteers assigned positions in their profile.

Mass Add People

Used on the reporting tab to add specific names of individuals/families for attendance as opposed to overall headcounts.

Check-In

A feature set up to allow children and/or adults to be checked in to services.

Self Check-In

Mode of check-in where members can search their last name, number, or security code in order to check themselves in and print their own label per your settings.

Print Station

Mode of check-in that allows a device other than a computer to check in members and print labels (ie. iPad or tablet).

Child

A profile that has been designated a child on the Family tab of the profile.

Rooms

Rooms that you can check people into.

Demographics

Demographics help organize the different groups, items and types of people within your church.

Demographic Progression

Allows you to set-up a system to move any person within a demographic into another demographic automatically based on either their age or school grade.

Songs

Accessing and managing songs to be used for the service or for the church.

Song Category

Customized labels given to songs that allow you to filter in the songs area.

CCLI

Christian Copyright Licensing International number.

Notes

A place to store information that isn't stored elsewhere in the system. Able to be locked down and categorized.

Needs

Where churches can set up things that need to be completed by a specific date.

Reports

A feature where an admin can access detailed information regarding the specific criteria they’ve searched for.

Built-In Report

Pre-defined reports available for quickly generating information related to the different areas in your account.

Custom / Standard Report

A report created by the admin on the account.

Events

A feature where admins create events, both free and ticketed with fees.

Comprehensive Report

Allows you to pull together multiple standard reports and other statistics into one comprehensive report.

Asset

Items or rooms that can be linked to calendar events.

Calendar

A calendar for church-wide events.

Forms

Forms allow you to collect information from people.

Batches

A collection of donations.

Chart of Accounts

Financial Categories which allow you to categorize your giving into different areas or ministries.

Transactions

Individual transaction details.

Pledge

Pledges track gifts that an individual over a specified time has pledged.

Giving Statements

Personalized donor statements that list a person's transactions over a specific period.

Files

A section where administrators can upload files for their church administrators or members.

Posts

A place to share updates, information and articles or other dynamically updated information.

Pages

A place to create static pages of content.

Member Area

The area predominantly used for volunteers and people you want to communicate updates with.

Admin Area

The back end administration area where you can manage your database.

Access Permissions

Allows you to set up custom access for individuals or groups of people in your account.

Dashboard

An overview of your account and any upcoming events and people notes.

Super Admin

A person with access to everything in the account.

Locations

The different campuses of your church.

Member Directory

A place where members can access a pre-defined list of church members and their contact details.

Layout

A customizable feature where admins can assemble the look of their account.

Activity

A log of actions that have been made by or are connected to a person or group's profile.

Integrations

3rd party systems synced to the Elvanto account via secret API keys.

APIs

Secret key admins will use to integrate Elvanto with other accounts (Tithe.ly or other systems they use).

Sending Domains

Email address host. The text after the “@” symbol in an email address.

Non-Conflict

Set up within a department to show what two positions/sub departments/departments do not conflict with each other when scheduled at the same time; removes conflict alert within the roster.

Confirmed

Status set for a volunteer rostered for a positions; can be set by the admin as a default or can show if a volunteer has accepted the scheduled position

Un-Confirmed

Status set for a volunteer rostered for a positions; admin is waiting for volunteer to respond to a roster request

Declined

Status set for a volunteer rostered for a position: volunteer has responded with not being able to serve for the scheduled position

Reports To

Person that gets notifications of volunteer statuses as they respond. Can be set per sub department/position or within a profile.

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