When editing an Access Permission, there is an option called ‘Lockdown Areas’. Here you can limit a user to only viewing information connected to specific locations, demographics or departments. This means things like people, groups, and services will be limited to the lockdowns you specify.
To ensure the security of your account, it’s important to understand the different ways you can lockdown and restrict users’ access to the different areas of the system.
There are two main ways you can apply lockdowns.
Firstly you can lockdown based on the locations, demographics or departments that are assigned to users.
When ‘Lockdown to assigned locations’ is enabled within an access permission, a user who is assigned to Beach Location will only be able to access information linked with Beach Location. Any other locations and their relevant information will be hidden from all views.
You can also opt to lockdown people to locations, demographics or department they might not be assigned to. This could be helpful when setting permissions for people like your Youth Pastor.
Say your church’s Youth Pastor was based in the ‘Adults’ demographic. If this pastor was locked down to his demographics then he would not be able to view children assigned to the ‘Youth’ demographic. However when you tick ‘lock down based on select demographics’ and then ticked ‘Youth’, he would then have access to that ‘Youth’ demographic.
Note that the lockdowns that are set up only take affect in the Admin area. The Member area has it’s own set of lockdowns based on location, which can’t be changed.
Lockdowns Across Multiple Access Permissions
Locking down a user to an area is like giving them a key. That key only opens the lock that you have defined, but once you give that person a key they can open that lock. So, if this user has been given the key to a demographic with one of their access permissions, they will be able to access this demographic, even if they are locked down in other access permissions.
To best protect people in your church, we recommend that you lockdown users to the zones that they actually need. A prayer leader, for example, does not need access to the youth demographic.