Giving your volunteers an idea of the big picture can help them be more effective. Here’s a few tips to get the most out of Service Plans:
Make your plans easier to read at-a-glance by using headers. Headers can be inserted into your service plans just like any other item. Unlike items, however, headers don’t count towards the service’s time constraints. They’re generally used to sort the different parts of your service (think worship, the sermon and announcements) into more obvious sections.
For more on how to construct Service Plans, look at this link.
Notes can be attached to any song or item in a Service Plan. For items like the announcements, you can put all of the announcements in a note, and the host can come on-stage and read the announcements from the LIVE service. (For more about Elvanto LIVE, go to this link.)
Notes can also be assigned to departments. Avoid boring people with information they don’t need to know by selecting which department the note is for. For example, ‘Bring out communion during this song’ is a note for your Hosting department; your Creative Ministries department doesn’t need to know this.
Give access to plans
It’s important to equip your volunteers with access to the information they’ll need during the service. So, make sure volunteers in every department have access to what they need to know. They probably won’t need editing privileges, but they’ll certainly benefit from being able to view service plans and notes.